MARIAN THEATRE SOUND SYSTEM REBID #24-02

Allan Hancock Joint Community College District's Pacific Conservatory Theatre (PCPA), acting by and through its Governing Board, hereinafter referred to as “District”, is requesting proposals from qualified theatre sound design companies, hereinafter referred to as “Bidder” or “Contractor” to provide all labor, materials and equipment necessary to enhance and install a sound system in the main auditorium of the Marian Theatre, as more fully described herein (collectively, the “Project”). The Marian Theatre is located at Allan Hancock College, Building D, 800 S. College Drive, Santa Maria, CA, and is owned and operated by Allan Hancock Joint Community College District.

The Marian Theatre’s main auditorium is a 444-seat 3/4-thrust house which features an existing sound system, including two pairs of speakers on each side of the stage and five center speakers facing each aisle. The architecture of the space is asymmetrical.

The sound system enhancements and installation shall include new equipment, as well as repairs or upgrades to existing equipment as needed, to maximize the sound quality of all of the Theatre’s productions and presentations.

The Project is to be completed in two phases. Phase one will be procurement of product, to last no more than 120 calendar days. Phase two will be installation/construction, to last no more than 21 calendar days and will be coordinated with the District. The final completion date will be no later than March 28, 2025 (“Project Completion Date”). The completion date is crucial for the PCPA season.

Job Walk

All bidders wishing to submit proposals must attend a mandatory Project Job Walk on Thursday, June 27, 2024 at 9:00 AM at the Marian Theatre located in Building D on the Santa Maria Campus, 800 S. College Drive, Santa Maria, CA 93454. Bidders who attend the mandatory job walk may park in any of the parking spaces delineated with white stripes in the parking lot. Any bidder who fails to attend the entire mandatory job walk will be deemed non-responsive and will have its proposal returned unopened.

Obtaining RFP Documents

The RFP documents are available through Cyber Copy for a non-refundable fee at the following website address: https://www.cybercopyplanroom.com/jobs/public. The District will only consider proposals submitted by bidders who have obtained the RFP documents directly from Cyber Copy. The District will reject for non-responsiveness any proposal submitted by bidders who did not register and obtain the RFP documents directly through Cyber Copy.

District Contact

Questions, clarification of the intent or content, or other communication regarding this Request for Proposals shall be directed to the following District contact via email:

Kara Pizano, Purchasing Supervisor

Email: kara.pizano@hancockcollege.edu

Requests for Information/Clarification

All requests for information or clarification must be submitted with “Request for Information: Marian Theatre Sound System Rebid RFP 24-02” as the email subject line and sent only to the designated District point of contact, no later than 2:00 P.M. on Tuesday, July 9, 2024. Responses to questions or revisions to the RFP documents will be made only in the form of an Addendum and provided to all bidders who have registered and downloaded the RFP documents through Cyber Copy. No person is authorized to make any oral interpretation of any provision in the Contract Documents, nor shall any oral interpretation be binding on the District.